The point of the service is if you use some basic logic in making decisions, it is not all that painful to make that decision. Iron Mountain and other box storage firms have grown very large and accumulated a vast amount of boxes because its difficult to make decisions about the mysterious contents. Rather than sweep the boxes under the rug so to speak, take back control. As our service clearly states, start with taking an inventory. Find out what is in those boxes. Once you have the inventory you can make the decisions that need to be made - Scan, Shred or Store.
You should compare that inventory to your records retention schedule or at the very least talk to your accountant and attorney to find out best practices for retention of various document types. Armed with this information you will find it easy to make good, common sense decisions. You will not only save money in the long run, you will be surprised at the important corporate knowledge that you find and you will sleep better knowing you are effectively managing your litigation exposure.
If you are just starting to accumulate boxes in off-site storage, keep a very detailed inventory in a database or spreadsheet. Don't start sliding down that slippery slope.
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