Digital Document Organization - Got Folders?

Does your company store all of its digital documents in folders on a shared network drive or in static SharePoint folders?  If the filing method is by folder, how was that folder structure designed?  What are the rules for creating new folders or changing the names of existing folders?  Are there any requirements before a file can be saved to a particular folder?  How is security managed across the folders?  Why all the questions?

These are important questions when your company is trying to figure out how to be profitable and grow based on a critical business asset - Information.  After all, if your employees cannot find the information that they are looking for, the business is likely in serious trouble.  Read More

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A little Out There

Here are a few thoughts that might be a little out there but they do have some merit.

A national digital document Recorders Office.

Many, many years ago a great idea came about to have local governments keep “recorded” copies of real estate documents.  The purpose was generally to ensure that ownership could be proven and the legal relationship was recorded and recognized.  Each local government runs its own recording office for properties in its jurisdiction, but there isn’t a statewide or national “Recorder”.  This is also primarily a paper based process with actual document stamps.

With digital signature technology, endless online storage and internet access, it is easy to see how one entity could be the "Recorder" of all real estate transaction documents.  That would save governments countless billions of dollars on labor, storage and systems maintenance as well as user’s time and money for submitting and finding documents.

Location Services to connect you with your files and data.

Read more - Millennia Blog

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